Structure of Oral
Sessions
Each technical session room
will be set with an LCD projector, microphone(if
needed) and laser pointer. In order to ensure
the smooth running of presentations at this
meeting we would ask the presenters to note
the following;
- All presentations
will be loaded onto a laptop in the Meeting
Room (305-C at the BICC).
- Under NO circumstances
will presenters be allowed to use their
own laptops for presentation purposes.
- Presentations may be
in either Microsoft Powerpoint format or
Adobe PDF format. In Powerpoint it is advisable
to embed truetype fonts when saving (Tools
menu > Options > Save tab) to
minimise font problems. If your presentation
is made up of pdf files, please make the
technician in the Meeting Room aware of
this.
- Presenters must bring
their presentation on CD, Zip disc or USB
storage device.
- Presentations must be
in a PC readable format (if generated on
a MAC please put "ppt" at the
end of the presentation title, e.g. Presentation1
becomes Presentation1.ppt).
- If there are movie clips
included in your presentation you MUST bring
the original movie files as well as the
PowerPoint file, otherwise your movie clips
will not run.
- All presentations
must be loaded onto the computer in the
Meeting Room at least FOUR hours prior to
the relevant session. The speakers
of the morning sessions should upload their
presentations in the day before.
- You should introduce
yourself to the Chairs of your session beforehand.
As a courtesy to the Chair, please arrive
at least five minutes early at the session
venue.
- Each presenter
will have approximately 15 minutes to present
their paper, plus 2 minutes for questions.
Session chairs will be instructed to keep
all authors strictly to this time allocation.
Speaker Ready Room
The Hall No.2 VIP
Room A (2A) on the 2nd floor of the BICC will
be our Speaker Ready Room. The room
has been set aside as the speaker rehearsal
room complete with overhead and LCD projector.
The room will be available from Monday to
Friday from 8:00am-5:00pm for any presenters
who wish to rehearse and prepare for their
presentations.
Preparation of Oral
Presentations
An oral presentation consists
of 15 minutes for presentation of the paper,
including an overview of the problem, the
novel approach in the paper and results. An
additional 2 minutes are available for discussion
with the attendees. The presenter should prepare
a reasonable number of slides in their electronic
document, so as not to exceed the 17 minute
time. Typically, one slide is presented in
one minute. Additional illustrations could
be prepared to support possible answers to
attendees' questions.
Each illustration should
not be crowded by text and graphics. Too much
text should be avoided: illustrations should
support the presentation, they should
not be simply read by the presenter. Graphics
help in communications, are more understandable,
and point out the basic ideas. Use large fonts
so they can be read easily, e.g. a font size
of at least 18-20 points should be used.
Presentations should be
clearly structured. A typical presentation
would include:
- A title slide for the
paper with the names of authors and their
affiliations;
- Outline of the presentation;
- Motivation and problem
definition;
- Background with a literature
review;
- Main body of the paper;
- Key findings and their
discussion;
- Conclusions and Future
Work (if appropriate)
Authors
are encouraged to rehearse their presentations
via a trial run with their colleagues at their
home institutions rather than giving it for
the first time at the conference. It is very
helpful to have on hand copies of the written
version of your paper and recent publications,
as well as a supply of business cards for
viewers who may want to study aspects of your
work in more detail. Some viewers may
wish to contact you later.
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